Receptionist

Job Description

Frijns Middle East is recruiting for a Receptionist to join our growing team in Mesaieed, Qatar. This is a full-time office-based role.

The Receptionist will provide front-desk support and administrative assistance, ensuring a professional and welcoming environment for clients, visitors, and staff. The receptionist will be the first point of contact and play a key role in representing the company’s image and values.

Responsibilities

• Greet and welcome visitors, clients, and suppliers in a professional and friendly manner.
• Answer, screen, and forward incoming phone calls to appropriate personnel.
• Manage front-desk operations including mail, courier services, and deliveries.
• Maintain the cleanliness and organization of the reception area.
• Schedule and manage meeting rooms, ensuring availability and readiness.
• Assist with basic administrative tasks such as data entry, filing, photocopying, and document control.
• Coordinate with internal departments to ensure visitor and staff requirements are met.
• Assist with company internal events / functions (booking venues, food order, transportation arrangement etc.)
• Maintain office supplies inventory and place orders when necessary.
• Support HR and Admin functions with onboarding formalities and Induction.
• Maintain visitor logbook and issue visitor passes in accordance with site HSE requirements.
• Ensure compliance with company safety and security procedures, especially regarding guest access to fabrication areas.
• Coordinate with HSSE department to obtain PPE for guests requiring access to the workshop – advance information gathering required to ensure correct PPE is provided to visitors without delays
• Making sure all visitors watch induction videos before they are entered our facilities

Skills and Qualifications

• High School Diploma or relevant administrative certification; Diploma or degree preferred.
• 5+ years of receptionist or administrative experience, preferably in an industrial or construction environment.
• Excellent communication skills in English;
• Professional appearance and demeanor.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Knowledge of basic HSE protocols and security procedures in an industrial setting is an advantage.
• Always act ethically and with the utmost integrity
• Strong work ethics, be able to work under pressure and with different priorities
• Ability to work independently and under pressure in a fast-paced environment.
• Office-based with frequent interaction with factory and site personnel.
• Punctual and well attended
• Standard working hours 8am – 5pm Saturday to Thursday with occasional overtime during peak project periods.

Interested?

Send us your CV at recruitment@frijnsqatar.com, kindly note only shortlisted candidates will be contacted.